Direct Deposit Notification

Our direct deposit vendor, National Payment Corporation, has added a new notification service that your employees can sign up for.  This will automatically text and/or email the employee the night before a direct deposit is completed. To sign up, the employee should go to and register with their email, the amount of a recent[…]

QuickBooks 2018

If you’re using QuickBooks 2015 or earlier, you may have received notices about your software support being discontinued at the end of May.  Support for QuickBooks 2015 will end on May 31, 2018.  What’s the cheapest way to update?  If you are not using the payroll features, the older versions will continue to function.  However,[…]

Saving Year-end Payroll Records

Every employer is required to save various payroll reports such as IRS Form 941 and W-2s for several years.  One church was asked to provide documentation of an employee’s compensation by month, thirty years later (!) because the former employee had applied for Social Security Disability and needed to document 40 quarters of eligible employment.   Although[…]

Car Allowances & Mileage Reimbursements

Car Allowance?  Mileage Reimbursement?  Writing off mileage expenses on your taxes?  Congregation-owned vehicle?  53.5 cents?  17 cents?  14 cents?  What’s the best way to cover these costs?  There are a variety of ways for congregations to reimburse clergy, staff and volunteers for the travel needed for ministry, and they have different advantages / disadvantages in[…]

Year-end Contributions 2016

As the end of the year approaches, it is important to document contributions properly, so that donors may deduct the charitable contribution on their income tax return.  This involves dates, bookkeeping, and documentation. DATES  For the IRS, it is the date of the check and the date that the congregation receives the contribution that matters, even if[…]

Financial Transparency in 1620

On August 17, 1620, the Mayflower and the Speedwell were anchored in Dartmouth, Devon, along the south coast of England.  They had twice turned back to repair major leaks, which used up valuable resources and exposed conflicts among them.  Robert Cushman (who served as the agent of the Leiden congregation) sent a letter back to London,[…]